Who we are
Women In Media promotes gender balance in the film and entertainment industries through networking, professional development, and advocacy for women, women-identifying, and gender-nonconforming filmmakers who work above and below the line and the people who love to collaborate with them. Women In Media is a 501(c)(3) charity. Our website address is: www.womennmedia.com.
What personal data we collect and why we collect it
In order to maintain our Crew List and memberships, we collect personal data provided by our members on their User Profiles, including name, email address, social media accounts, and other user-volunteered and transaction-related information. In compliance with GDRP, all registered members have a right to edit or delete their data at any time, and can remove their accounts by visiting their My Account page. We comply with all data deletion requests.
Media
If you upload images or other files to our website, including resumes, you should avoid uploading images with embedded location data (EXIF GPS) or files with other personally identifying information. Visitors to the website can download and extract any location data from publicly available files, including information on resumes.
Contact form
Our contact form doesn’t store submitted messages anywhere on our site, instead messages are forwarded to our email servers. By submitting information to our contact form, you consent to having that information sent via email where it may be retained indefinitely.
Mailing List
Users opting in to our mailing list consent to their names, email addresses, and other provided identifying information to be stored on our mailing list. This information may also be retained on our provider MailChimp’s servers. Subscribers to our mailing list may unsubscribe at any time by clicking on the “Unsubscribe” button to remove your data from our list in its entirety.
Membership Application, Login, and Profile forms
Our application forms collect user-provided data necessary to vet potential members. By submitting a Pro or Student Member application, you consent to the creation of a User Profile on our Crew List using that provided information. Rejected applications will be deleted upon rejection and no personal information retained. Approved members can edit or delete the information on their Crew List profile as desired when logged in. Registered user information is retained in our website’s database indefinitely.
Petitions
Users signing a petition, such as the Parity in Action Pledge, on womennmedia.com consent to their names, email addresses, and other provided identifying information to be stored on our website. Some of that information may be displayed publicly.
Event Tickets
When you RSVP or purchase a ticket for one of our events, your names, email addresses, and other provided identifying information may be stored within our website’s database.
- Attendees information (RSVPs and Tickets): name and email address
- Ticket information (RSVPs and Tickets): name, email address, and ticket number/SKU (via check-in page)
- Ticket purchaser information: name and email address
- Ticket purchaser billing address, which is collected through the use of our online portal and Payment Processors
Please note: The website owner can collect nearly any Attendee Information requested from ticket buyers by creating a custom registration form.
Virtual Events
All virtual events hosted by Women in Media may be recorded and distributed for promotional purposes. By participating in such events, you consent to your name and/or likeness being recorded and authorize Women in Media exclusive rights of ownership and use of all recordings.
Online Store
Cookies
If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.
If you visit our login page, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.
When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.
Additional cookies are saved in your browser when you create or edit a post. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.
A list of all active cookies on our site can be seen here.
Embedded content from other websites
Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.
These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.
Site backups
From time to time, we perform encrypted backups of our website. Our most recent backups may contain information since deleted from the site. For safety, we do not retain more than one backup at any time. Backups are stored on our own servers and are not shared with outside services.
Comments
On pages where visitors can leave comments on the site, we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.
An anonymized string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service privacy policy is available here: https://automattic.com/privacy/. After approval of your comment, your profile picture is visible to the public in the context of your comment.
Who we share your data with
In order for our site and organization to function, we sometimes need to share data with third party providers. We do not sell data unless there is an explicit option to opt-in.
Payment Processors
When you purchase a membership or other item from our store, or donate to WIM, information shared with a payment provider to process payments includes: Name, Email, Address, Phone, City/State/Zip, Unique payment identifier, Payment provider identifier.
PayPal
We accept payments through PayPal. When processing payments, some of your data will be passed to PayPal, including information required to process or support the payment, such as the purchase total and billing information.
Please see the PayPal Privacy Policy for more details.
How long we retain your data
For members that register on our website, personal information provided in your user profiles and information used to purchase memberships may be stored indefinitely. We reserve the right to remove expired accounts as necessary.
All registered users, whether active members or not, can see, edit, or delete their personal information at any time (usernames are not changeable). Website administrators can also see and edit that information. If you leave a comment, the comment and its metadata are also retained indefinitely.
What rights you have over your data
If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.
Where we send your data
Our data is saved on our web hosting service, which is GDPR compliant, including encrypting all web server logs and deleting web server log files after 72 hours.
Contact Us
For help and questions, please contact us at info@womennmedia.com.
Additional information
How we protect your data
To protect your data, womennmedia.com uses data encryption, allow users 2 factor authentication, and has firewall protection in place to deflect attacks. We also limit who has access to personal information, and require all volunteers and staff to sign an NDA to prevent sharing of sensitive data. We do not retain credit card information or plain text passwords on our site.
What data breach procedures we have in place
Our security system notifies us of all successful and attempted Administrator logins, site attacks, and other breaches or suspicious behavior. We also run weekly security scans.